Conference Management
Effective conference management requires meticulous planning, attention to detail, strong project management skills and the ability to adapt to unforeseen challenges.
The successful execution of these tasks can result in a well-organised, engaging and productive conference experience for all participants. We believe that our experience can provide you with valuable insights for your future conference activities. Rely on our 360° expertise in conference management.
Projecting & Planning
Defining the purpose and objectives of the conference, determining the target audience, setting a budget and stablish a timeline for proactive engagement with the structure, content and format of the conference. Ensuring that the conference complies with legal requirements, such as permits, contracts, and intellectual property rights.
Conference Agenda
Working with the client to develop the conference agenda, including the selection of speakers, moderators and topics, and designing it to meet the conference objectives and the interests of the attendees.
Marketing & Promotion
Developing a marketing strategy to attract attendees, sponsors, and exhibitors. This may involve creating promotional materials, utilizing digital marketing channels, and engaging with potential participants through various means.
Onsite & post-conference services
Coordinate all necessary activities during the event and gather feedback from attendees to help organisers make improvements for future events.
Financial management
Tracking expenses and revenue related to the conference, managing the budget, and ensuring financial stability throughout the planning and execution phases.
Venue Selection & Logistics
Choosing an appropriate location and venue is crucial. Beside the size and capacity of the venue, the accessibility, its technological capabilities and compliance with ethical national and International codes are key aspects for a smooth organization. We manage all logistical aspects from A to Z, such as audiovisual equipment, catering, signage, transportation, and accommodations for speakers and attendees.
Registration & attendee management
Setting up an efficient registration system, managing attendee registrations, and providing support to participants. This includes processing payments, providing confirmations, and handling inquiries.
Technology & Tools
Implementing conference management software and technology to streamline processes, such as online registration, abstract submission, and attendee engagement.
Sponsorship and Exhibitor Management
Management of sponsors and exhibitors for the conference and ensuring that their needs and expectations are met.